BMW BOARD MEETING MINUTES, 8/17/2020
PRESENT: Bruce Bradford, Dave DeCook, David Koppenaal, Vicki Kramer, Steve Pothoven, Phil Schaap, Bill & Jayne Wolf. Also: Mark Davidhizer.
The meeting began with prayer and a devotional by Bill Wolf. Devotion on I Tim. 1:5 – “The goal of this command is love, which comes from a pure heart and a good conscience and a sincere faith.”
The minutes of the previous meeting were approved as submitted.
TREASURER’S REPORT: Steve handed out financial reports for June. He verbally reported that the current balance was around $30K (compared to $49K last year). Income was around $152K YTD (compared to $185K last year). Recently around $37K was sent to Bangladesh including normal support plus Mercy Fund. In July $19.5K was received (compared to last year $43K or 55% lower).
Steve also reported that he was able to apply for the PPP loan basically the last minute. Soon $23,600 will be transferred. Used for rent and salaries. (Thank you, Steve!) The treasurer’s report was approved.
DIRECTOR’S REPORT (See handout):
A big change is Matthew moving to Sreemongel. He is living about a mile away and also renting an office space. One man (Dipok) will live on the land they own. Also adding on a storage room and a room addition for Dipok to live in. Bill asked: Where are the funds coming from for these projects? Dave will ask.
Dave was encouraged that the number of active groups in BD is growing. All are trying to keep relationships going. There are still some lockdown areas. According to his report, there are 3112 active students and 836 inactive ones. Jayne asked: Why does Jessore, which has no lockdown areas and no inactive groups, have 140 inactive students?
Bill also wondered if the team over there was focusing on all the new (30 or so) converts from last year. Dave will ask.
Dave acknowledges that we are about 2 months behind in the targeted income that was established earlier. He also contacted a couple of donors personally on his vacation time in CA. Bill asked: We are targeting 20% increase in Bangladesh (and 20% increase in income), but is this realistic with the pandemic, etc.? Can 20% growth really happen there this year? Mark and Dave suggested that we should keep going toward this goal and trust that God will provide. Hold on to the goal and see what God does.
Dave mentioned that the next trip to BD will be (tentatively) during Ramadan (April 18-May 3, 2021). It will be the same size team as in 2020. Will need Board approval on this eventually.
The director’s report was approved.
A TASTE OF BANGLADESH EVALUATION:
Mark led the discussion. He said that our greatest need is – contacts. It takes an army to develop contacts and to raise money.
Positives: Gamchas, petting zoo, 4 kid games, country kitchen, lots of cultural information, Zach’s quiz, food. Good to have Dave’s talk not at the end, but “sandwiched” in. 150 came, despite the heat and Covid!
Mark mentioned that one very important component is GOOD FOOD, which we had.
Things to improve upon:
- Welcome team there the whole time,
- Keep Dave out of the mix so he can concentrate on manning the BMW booth or other important things,
- Possibly start 1 hour later or avoid a “gap” or lull in activity,
- Kitchen to be set up on time (give Thomas more support),
- Try to use the large map more.
IDEAS: Invite more Bengalis in their cultural dress to walk around and interact. Figure out how to disperse literature better – gift baggies? Have dancing every hour for a few minutes (spread it out).
Mark said that the goal is when people walk away they had a good experience. That they feel that BMW does good events.
Also, we had an “open house” type of event. Another type would be an event with a tight start and end.
FOLLOW UP ON THE EVENT: Mark said that the event starts a relationship.
- Engage those that were there. Contact volunteers as well. Dave already sent out a questionnaire. A few responded.
- Engage those who did not come. Use cottage meetings for this. We would love you to learn about BMW and hear how God is working, etc. Could just be having coffee with someone and catching them up.
Bill reviewed the possible committees. He handed out a sheet with detailed descriptions. He asked the Board members if they had a desire right now to join one or two. (Something for board members to pray and think about.) (Trusted and interested friends can also join committees.)
- Prayer Force – Vicki wants to start one up in Detroit area
- Budget – Steve is a member
- Personnel – Bruce is a member
- Vision & Goals – Dave and Bill
- Development – has a need for more
- Phil – wants to help with the big map that Mark made
Bill may call some members in the next couple of weeks to see which committee might be a good fit for them.
NEW BOARD MEMBERS – BOARD TURNOVER:
Bruce and Jayne are up for re-commitments in November. Both thought they would step off the board at that time.
Ideas for new board members: Dwight Jacobsen, Lisa McGee, Chad Mulder, Amy Rottman, Cathy Maxwell.
Their contract is done 8/18. Jayne asked: How could you help us in the next part of the year?
- Help new board members get on board, get traction
- So Dave isn’t the only player in fundraising – not quite “there” yet
- Help continue on this new track. Good to stay beside us until it is very natural.
He sees the next step as less intensive, with less involvement, possibly on a retainer basis.
The Development Committee will meet to help determine a proposal on this. Also will develop a follow-up plan for ATOB.
All Committees should meet before the next meeting on 9/28. (at BMW Office)
The meeting was closed in prayer.
Devotions for next meeting – Vicki.
Note: Highlighting means an action step is needed.