BMW Annual Meeting, Nov. 19, 2019
PRESENT: Dave DeCook, David Koppenaal, Steve Pothoven, Bruce Bradford, Bill & Jayne Wolf. Joe Sherman (via phone). Guests: Mark Davidhizar & Kent Wallace
Bill Wolf gave a devotional on Satan’s goals and strategies.
A welcome was given to our new board member, David Koppenaal.
BOARD RE-COMMITMENTS: Joe took this time to mention that it seemed that God was leading him in a different direction, possibly towards the Dominican Republic. He would like to continue with the development committee but regretted that he would not re-commit to another year on the board.
Bill asked for a sign of hands for the other members to re-commit. All (Steve, David, Bruce, Jayne & Bill) raised their hands for one more year.
New Board members: The idea was brought up to ask the Advisory Committee for possible candidates.
COMMITTEES: Bill reviewed the purpose of the committees – to work out specific issues and bring recommendations to the board, so the board does not have to take extra time in its meetings for these details. It was agreed that we do need to find more people to help on these committees.
CHANGE OF OFFICIAL NAME: Jayne researched the idea of changing our (old) name from BBCI (Bangla Bible Correspondence Institute) to BMW. It actually only means dropping our dba (BMW) with the State and then filing an amendment to our “corporate” name. Each step only takes filling out a form with about $10 in costs.
A motion was made by Bruce to change the corporate name from BBCI to BMW. Jayne seconded. The motion passed.
DEVELOPMENT: VISION WORKS: Bill reviewed the background of how we came back to this organization after investigating a few other avenues for fundraising assistance. The newly written contract involves VW working for BMW in December, February and March, with BMW paying them $2850/month for 3 months. Their job is to help us plan development and implement that plan. We can continue or not, to be decided later. As a future option, Mark is willing to work for BMW on a contractor basis (10 or so hours/week).
Various aspects of this were discussed:
- The idea of paying “up front”
- How much they would implement
- To help us identify a development director
- Possibly helping us develop ministry strategy as well
- The urgency of the need, so we can keep pace with our growth in the next 5 years
- That “Champion” was event focused for fundraising vs. VW with a broader focus to look at foundations, planned giving, churches, indigenous support, etc.
A motion was made by Dave to accept the 90-day contract with Vision Works. Seconded by Bruce. The motion passed with one abstaining.
TREASURER’S REPORT: Steve passed out two months of statements. We reviewed the one from October. Cash is up $23K from last year. Year-to-date we are $33K ahead of last year. There is actually a profit so far of $23K. Much to be THANKFUL for!
Dave asked for the report’s approval. Seconded by Jayne. Approved.
TECHNOLOGY: There have been software updates this year, creating payments online. Same budget as this year.
PRAYER FORCE: The goal was 10 meetings this year, which happened. Dave said another group will be praying 1/month for BMW.
PERSONNEL: Bruce reported that not much as happened as a committee since Beth Markham has dropped off the board. The executive committee has been handling most items. Bruce mentioned three issues: To give a summary of our policies at a future board meeting. (The April meeting was suggested for this.) To develop a term-limits policy for board members. And to review Thomas status/job description.
OFFICERS: A motion was made by Steve to continue the officers another year. Seconded by Jayne. Motion passed.
Treasurer – Steve
Vice President – Bruce (Bruce will also act as Secretary, delegating to Esther as needed)
President – Bill
DIRECTOR’S REPORT: Dave reviewed the development of the ministry in Bangladesh. About 5 years ago, BMW hired Matthew who was a volunteer before this. In the last 2 years, “Area Coordinators” have been trained who can teach/train local leaders – and take a lot of responsibility off Matthew. By the end of 2020, there will be 4 Area Coordinators. It seems like this model is working. Now 3600 students. The leadership team in Bangladesh decided to slow things down and not grow 50% every year – but to trust God and seek 20% growth in 2020. At this rate, Dave charted out what that growth might look like.
VISION WORKS – MARK & KENT
They talked about trying to stay in touch with us in January, so we don’t lose continuity or communication. Some of the first things they would like to help us with:
- Board functionality – BMW Board right now has active participation. We are more of a working/managing board. They would like to see us grow toward a “policy board.” A policy board meets less often and relies more on the executive director to accomplish the mission of the organization. The staff do more. There are task force groups and committees. The board gives oversight and keeps the vision on track. This grows as God gives the people and gifting.
The board needs to determine – why do we exist? Is this viable/feasible/affordable/effective?
The executive director determines – How do we get there? He may bring ideas to the executive committee, re-shapes it, brings it to the board as a whole. Then the executive director takes it to the staff.
The method in an organization may change more, and more easily.
The mission of an organization changes very little, and carefully.
Adding board members: They would like to help us with this. No. 1 need is a passion for this cause and to be spiritually mature. (Not using secular gifts alone or power-driven)
They suggested starting with a job description, developing a recruiting package, suggesting names to approach, developing a written application.
Term limits: Their idea is that term limits are healthy. They like 3-year terms, with 1 (2?) renewal, and taking 1 year off. Make it cascading.
Kent also said that the board can make goals of its own: growth, packages, etc.
Ideally, they thought we need to add 2-4, eventually have 9-12.
We could have Bangladeshi board members (overseas) but that would need a big screen, time zone challenges, etc.
Another idea would be to have a task force in Bangladesh to draw upon for needed feedback/ideas/perspective. (Which Dave thought we already had.)
- Renewed Mission/Vision: Reviewed Dave’s paper. The vision needs to be measurable, focused so we can say no to even good ideas. Do not want “missional drift.”
“local churches supporting their own pastor.” – possibly edit. We desire disciples to support a local (biblical) church.
“church planting” – take away for now? Maybe something for the future?
We want to be able to say YES to the things we need to say YES to.
Strategic Plan: Will need action steps from Vision Works (coaching) that fits us and our people and culture.
20% growth was discussed. What does it cost on the USA side to see 20% growth on the Bangladesh side? What else do we need like H.R, etc. on both sides? What more in materials?
(Last year 15% more in financial growth allowed 50% more in Bangladesh, for example.) Might only need 6% USA increase to handle this growth.
Kent brought up the idea of a future replacement for Dave. An assistant executive director? To take over in 10 years?
They talked about the steps involved:
- Make a strategic plan
- Get staffing to execute the plan
- Go through donor records and analyze things so they can forecast.
- Funding – What to do month to month. We are very “staff light.” Hard to ask Dave to do more. Think about a part-time development director.
Talked about Bangladeshis self-funding in the future. Possible partnership with Closed Door ministries or LEAD. Develop a clear project they can give to.
BUDGET FOR 2020:
The budget shows 3% increase for expenses and 20% for Bangladesh.
A motion was made to accept the budget by David K. Dave D. seconded it. Discussion: Dave proposed an amendment to raise the Trip Budget to $40,343, which includes more money for travel, leadership camps, gifts. This would bring the annual total to $348,807.
The motion as amended passed.
DATES FOR 2020 MEETINGS:
Bill proposed the following dates. Question still on the March date – 6th?
APR. 13; JUNE 15; AUG. 17; OCT 12; NOV 14.
Dave handed out latest giving reports and list of new donors.
David K. closed in prayer.