MAY 18, 2020
BMW BOARD MEETING MINUTES
Present: Dave DeCook, David Koppenaal, Steve Pothoven, Bruce Bradford, Bill & Jayne Wolf. Virtually: (partial meeting) Mark Davidhizer, Vicki Kramer, Phil Schaap.
The meeting was opened with prayer. Bill Wolf shared about God’s heart for all the nations.
The minutes of the previous meeting were reviewed. One correction from last meeting: “It was also calculated during the meeting that last year around ½ of the budget was met by larger gifts (over $5K?) for a total of $144K.” Corrected to be: (over $2K) for a total of $144K. The minutes were approved as corrected.
NEW BOARD MEMBERS
PHIL SCHAAP: Joining us virtually, Phil was asked what he liked about BMW: He appreciates that it is a front-line effort for the gospel. Likes the small group method, how leaders are trained, and how there are clear goals. His wife is very supportive. Phil joined the team that went to Bangladesh this year and in 2016.
VICKI KRAMER: Joining us virtually. What attracted Vicki toward BMW? She likes its mission of reproducing disciples, likes that BMW has nationals as leaders and that the staff seem to love each other. She and her husband have been supporters and pray daily for BMW. Vicki also went to Bangla Bible Camp one year and served as the activity director.
Phil’s and Vicki’s applications were reviewed, and comments were made about their qualifications and references. Bruce noted that since Vicki is not getting any remuneration, that being Bill’s sister should not be a problem. Since she is from the Detroit area, she may join the meetings virtually but being present at the annual meeting was recommended.
David K. moved to approve Phil Schaap as a Board Member, seconded by Steve. Motion passed.
David K. moved to approve Vicki Kramer as a Board Member, seconded by Bruce. Motion passed.
The Visionworks contract was reviewed. Discussed – Did we get what we hired them for in the previous months? Dave said that going through the donors and contacts did not happen, but several other areas were worked on such as the by-laws, Board member packets, reviewing Dave’s communication. Dave was greatly appreciative of Mark’s expertise and character. Bill commented that Mark shows up on time, is cheerful, is enthusiastic and is focused as a leader. Recently he has been working with no pay.
Bruce wondered if more detail was needed for clear expectations. Steve asked about the wording about the hours they would work. It was clarified that the Executive Committee will evaluate how things are going each month and that the “Deliverables” is a kind of “living list” that develops in the direction we choose. Bruce moved that we accept the Visionworks contract, seconded by David. Motion passed.
BOARD MEMBER JOB DESCRIPTION/PLEDGE
With the new by-laws, we will need a 3-year term set up for all seven members. Bruce will work out the rotation. [Tell Bruce if we have a desire on this issue.] Bruce moved that we approve the board member job description, seconded by David. Motion passed.
Each current board member should also sign the pledge.
BOARD MEMBER APPLICATION
The application was reviewed, using Phil’s and Vicki’s applications as examples. David moved that we accept the application, seconded by Steve. Motion passed.
The report reflected last month and year-to-date. There was $34.6K in the account. Steve mentioned that already in May another $35K has been received! Good news! $6K came in for the Mercy Fund and has been sent over. Another praise! YTD BMW has received $88K ($15K less than last year and about $32K behind our budget).
Dave mentioned there has been a “trickle” of new donors.
Dave moved that the report be accepted, with David K. seconding. Motion passed.
Dave has been calling donors with pleasing results and sending out (30) picture books to them. Reported that Matthew is investigating moving his Dhaka office to the south where the family has a house. Needs good internet there. Is also checking into renting some kind of office space in the ABWE hospital compound. The staff is having one-hour daily devotions together using Facebook messenger. Some staff are using this same system for their regional level.
Dave shared the overall strategic plan. (see handouts)
TASTE OF BANGLADESH EVENT – July 25, 2020 [Save the Date!]
Mark Davidhizer shared that the committee is meeting weekly virtually. One goal is to gather new people, making BMW a larger family. This is a long-haul type of goal. Want the event to be a warm and exciting opportunity. Need to take every chance we get to invite. A key will be the follow up of new contacts. Another key is gathering volunteers for the event. There will be tickets printed to give out as invitations. Dave pointed out that much information is also on the website. The event could be one of the first events allowed after the virus, so it could be very encouraging and well-attended. There will be a petting zoo, a welcome team, Bangladeshi food, Bangladeshi kitchen (like last year), cultural dancing, an update from Dave, etc. The budget is $6K. There is a committee to seek corporate donors to cover the cost, and more ($20K goal). PRAY for good weather and that it will be a true celebration.
Copies of by-laws were reviewed. Questions answered by Dave and Mark. Jayne wondered if the official name of our entity had been changed with the state. Steve will work on this. (from BBCI to BMW) It came up that the by-laws had been worked on before by Dennis Smith (previous board member) but had not been acted on or passed. Mark mentioned that they had referred to these notes as they crafted the changes.
David moved that we accept the by-laws as written (pending official name change by the state), seconded by Bruce. Motion passed.
Dave passed around a card for Bruce Huseby, who has served on BMW Advisory Board for 8 years and is now stepping down.
NEXT MEETING – JUNE 29, 4PM. BMW OFFICE.
DEVOTIONS – BRUCE. (Will use the book Rooting for Rivals)