BMW ANNUAL BOARD MEETING MINUTES/NOTES 11/17/18
PRESENT: Bill Wolf, Bruce Bradford, Steve Pothoven, Beth Markham, Dave De Cook, Jayne Wolf, Joe Sherman
The meeting was opened with prayer and a devotional on handling our fears with faith by Joe.
SWOT analysis and past goals were reviewed by Bruce. Several goals were being addressed:
- Thomas is teaching/training on a regular and personal basis (and seeing results) and Matthew is attending seminary.
- A scorecard is being developed for the Bangladesh ministry.
- Sub-committees have been formed.
- One person was added to the Board.
- Job descriptions have been updated.
- Dave has evaluated the U.S. ministry.
Other good things happening:
- Videos produced
- Prayer Force formed
- Discipleship course, Nav. 2:7 series with Swapon, Ira, Thomas & Dave & Wolfs
- Dwight calls Dave, is on the Development Committee and relationship is better.
- A faithful core of supporters in our ministry
- Esther is a great blessing
- Fall event had 3 sign-up tables/packets ready and people signed up
TECHNOLOGY: by Dave. A lot has been accomplished and the budget reduced by a lot. They are working on personal campaign pages for a fundraiser, on the data base being able to send appointments to Dave’s calendar, creating instructions on how to do these things.
Other ideas: Website development for greater functionality and access. Create a log-in for employees. Add anonymous testimonies. See if Alex Bradley can help. Do SEO on BMW search wording.
VISION & DISCIPLESHIP: By Dave. This committee worked on the scoreboard, to track concrete results in Bangladesh. Has set quantitative goals, also for U.S. staff. Trying to inspect what was expected. Will continue Bridge teaching during US Team visit in 2019.
Other ideas: Add to committee – Zuidemas? Make some concrete steps for Toronto people (4-5 meeting with Thomas).
PRAYER: By Dave. A great encouragement. Want to develop 1-2 Grand Rapids Groups. At least 30 are praying. GR group will start with Carol Veenstra.
Ideas: Have a more structured approach to the prayer time, to avoid too much conversation.
DEVELOPMENT: by Bill. Very specific goals were laid out. Dave, Bill, Thomas and Dwight are on the committee right now. Hope to have Esther help them break down which churches/individuals/businesses should be contacted each month for current donors.
Ideas: Instead of cold-calling, perhaps send an introductory letter first? Hire a development person part-time. (Dave will check into the size of organizations which would be at the level to hire someone.) A suggestion was made about Dwight, who might retire in 3 years. He is gifted in this area. Prayed about it. Joe is wiling to approach 2 churches and help anyone speak in a Sunday school class, etc.
EVENT SUBCOMMITTEE: The sign-up slip was not available, but Amy Rottman offered and Rebecca Bradley might help. There were several others. Need to meet yet this month to begin brain-storming on how the Spring event might raise money. They will establish a proposal and present it to the Board to approve at the December meeting.
Dates for the Spring event were discussed: Sat. May 25, May 18, or July 13? The goal would be for 300 people to come. A venue of Cornerstone soccer field was suggested to Bill. He was thinking of Riverside Park.
SOCIAL MEDIA: No committee formed yet, but Joe is willing. He does know Facebook. A place to add some young people.
PERSONNEL: By Bruce. Discussed the 3% salary raises. Usually happens in the annual budget. Board needs to be aware of ministry policies and keep them up to date. The employee manual needs review. Possibly a Board meeting agenda item. The committee took much time with the David Ansari issue. There seemed to be affirmation that the decision made about him was the right one.
EXECUTIVE COMMITTEE; Seems to have been a great help in identifying priorities, and doing some pre-board meeting research, etc. Makes it a smoother process.
BRAIN STORMING GOALS FOR 2019: (TO THINK/PRAY ABOUT)
(Each committee should refine and settle on their final goals.)
- $300K budget – ¼ by ¼ pre-pay
- Open up two new districts in Bangladesh
- Add 500 students and 3 new staff in Bangladesh
- Hire a development director – make a 5-year plan
- Add a Bangladeshi on the Board, or have a cultural consultant (Swapon?)
- Add Bengali funding
- Keep the scoreboard up
- Add another Board member
- Add Thomas to planning times
- Do Board/Bangladeshi cultural training by Thomas/Swapon
- Find info/books on ministry/missiology
- Have a Board Day of Prayer, possibly include the Prayer Force
Dave presented Matthew’s budget: Around $96K for all the Bible study ministries. Some extra money for a laptop, a motorcycle and Mandatory End-of-Year bonuses (1- month salary). There was $2400 for seminary. This brought the total to $103K.
Dave went through each area, trying to find out how it could grow from $65K to $96K. Mostly comes from adding staff and adding 2 new areas. There was a slight question about the increases for Khulna and maybe Sylhet. (?)
The Board went line item by line item in the budget. Had a total of $293K in expenses.
Income was estimated at:
$160K General giving (additional $10K)
$ 45K Two fundraising events – $40K + $5K
$ 30K Dave’s salary
$ 1K Thomas’ salary
$30K Designated Bangladesh
$20K US team to Bangladesh
Steve will verify these numbers and put it in a document for the next meeting.
The motion was made to approve the preliminary budget. The motion passed. Dave and Thomas just need to present their projected housing expenses for 2019 to the board which needs to be approved by the board before year end.
OFFICERS: The motion was made to have Bill Wolf be the President, Steve Pothoven as Treasurer and Bruce Bradford as Vice President/Secretary. The motion passed. (This is for a one year term.)
U.S. TEAM TO BANGLADESH: At the last meeting, the board made the suggestion that a certain percentage of the total should be raised by 11/17 before ordering tickets, etc. The total to raise was $17,000. Bill reported that because of Calvary’s $8000 gift, Dave’s church’s $5000 gift and another gift of $5000, that $18,000 was raised by this date! The motion was made and passed to approve the U.S. team visit as proposed.
The meeting was closed in prayer, each praying for a different committee.
Submitted respectfully by Jayne Wolf, Board member